Designing and delivering a hackweek can be a significant undertaking! Here are some initial considerations when preparing your event:
Hackweeks require spaces for open interaction and collaboration. Other considerations include accessibility, providing resources for child care and having flexibile scheduling (especially for virtual work). We have supported a variety of venues in the past and can work with you to find the best option.
We look for spaces that offer fast internet connections, opportunities for random interactions during informal sessions, and interactive exchanges during tutorials and projects.
We use a variety of platforms including Zoom, wonder.me, Slack and JupyterHub to create accessible and interactive virtual spaces.
Hybrid of In-person and Virtual#
We are just beginning to explore the combination of virtual and in person spaces.
Every hackweek involves the assembly of a planning team to prepare content and design how the event will be conducted. We will initially work with you to build a small (3-5 person) core team who initiate the defining of hackweek goals, timing and duration. This team will then build out a larger group that designs tutorials and conducts the event. Visit our roles and responsibilities page to learn more details about the composition of a planning team.
Scheduling and Time Commitment#
Planning for a hackweek generally begins 6 months in advance of a virtual event and 12-18 months in advance for in-person events.